As part of the purging process that often occurs around this time of year you make a backup in case you later need to access detailed records. Of course this presents some challenges. Backups take several steps to restore and you have to be careful where you place them on your network. Also, you can mistakenly modify data in a restored backup or make new entries that should be made in your live company file.
Peachtree Premium Accounting and Peachtree Quantum offer an option that simplifies this process and eliminates the potential for mistakes: Archive Company. This function allows you to easily access and review data in an archived company by selecting File > Open Archived Company. The archive allows you to run reports, see detailed transactions, and get Financial Statements all based on the data as it was when you made the archive. What’s more, you won’t have to worry about erroneously modifying archive company data because archives can’t be edited. To create an archive, select File > Archive Company or use the Archive option in the Year End Wizard.
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