QDMS
QDMS - Integrated Quality Management System
It is a management system solution friendly to your business, developed to realize targeted quality. QDMS management systems eliminates dependency on individuals in your processes and opens the doors to becoming different and leader for you with its system approach.
QDMS is a modular application that creates the documentation infrastructure required by all kinds of management system standards as well as conducting and tracking all related operations. This is done by:
- Creating corporate memory and corporate data pool
- Modular and parametric structure
- Multiple language support
- Mobile device support
- Working browser independent
- Access from anywhere with web technology
- Create independent work flows
- Quick and easy commissioning
- Undertaking routine tasks
- Management independent from individuals
- Adaptation to changing conditions
- Easy to learn
The following are management modules that can be addressed by QDMS.
CONTROLLED DOCUMENT
MANAGEMENT
QDMS for quick, easy and reliable document
management
-
Secure document control
and quick approval mechanism
-
Documents that can be
associated to each other
-
Quick search with
easily classified and indexed
documents
-
Controlled access to
documents with authorization feature
-
Automatic distribution
of documents and easy monitoring of read
documents
-
Management of printed
documents
-
E-mail notifications
for approval, control, revision and
publication phases
-
Creating master
document list by the system
automatically
-
Use of templates and
standardization of documents
-
Dynamically association
of documents with product, process and
management systems
-
Monitoring manually
filled and archived quality records
-
Document viewing
without add-ons (HTML 5 Viewer)
COMPLAINT MANAGEMENT
Continuous improvement with smart customer
satisfaction management
-
Management of all internal and external
complaints
-
Recording, monitoring
and reporting complaints in accordance
with corporate procedures
-
Instantly monitoring actions regarding
complaints. Notification of persons
assigned with actions through the
system
-
Notification of related staff and
management in delayed jobs and
reporting
-
Defining customer based report template
and sending report to customer
-
Defining required flow
and approval steps during complaint
process
-
Prioritization according to risk
analysis of the complain
-
Drawing reports and
charts on compliant records through the
system
-
Drawing reports and charts on compliant
records through the system
-
Initiating corrective
preventive actions (CPA) process from
customer complaints process
-
Conducting root cause analyses
-
Categorizing and analyzing
complaints
-
Evaluation of the efficiency before
closing complaints
-
Sending survey to the customer on the
complaint
-
Reporting compliant online times
-
Web Service support to
open compliant record from outside
sources
CORRECTIVE / PREVENTIVE
ACTIVITY MANAGEMENT (CPA)
Record and efficiently manage
nonconformities
-
Recording, monitoring
and reporting corrective/preventive
activities in accordance with corporate
procedures
-
Instantly monitoring
actions regarding corrective/preventive
activities and automatic
notification
-
Periodic notification
to related staff and management in
delayed jobs
-
Defining required flow
and approval steps during CPA
process
-
Defining notification,
inspection and result report
templates
-
Customer specific
Global 8 Discipline (G8D) support
-
Integration with
Inspection, Customer Complaint, FMEA,
Event Notification and Risk Management
Modules
-
Corporation specific
transaction sources, nonconformity
categories and root causes
definition
-
Nonconformity Reports,
Pareto Analysis and Charts
-
Monitoring
Corrective/Preventive activities with
different criteria such as management
system and process
-
Activity evaluation
regarding Corrective/Preventive
activities before and after closing
-
Web Service support to
open Corrective/Preventive activity
record from outside sources
INSPECTION
MANAGEMENT
Don’t leave your findings on paper
-
Initiating solution
process by opening CPA/Action for your
findings
-
Monitoring action
results for older inspections
-
Planning workload
distribution for auditors
-
Site/store inspection
with mobile devices
-
Defining inspection
plans and viewing in time schedule
-
Creating dynamic
questionnaires
-
Notifying inspectors
and directors of the units being
inspected before and after the
inspection
-
Easily monitoring
routine inspections and saving labor
-
Creating automatic
inspection reports
-
Defining obligation to
open CPA/Action depending on different
types of findings
-
Comparing with
scored/unscored inspection function
-
Planning checklist
template inspection
-
Remote inspection
ACTION
MANAGEMENT
Assign tasks and QDMS will monitor
-
Planning all jobs to be
monitored within the corporation
-
Defining periodic
action
-
Assigning hidden
action
-
Defining action
categories
-
Showing actions in a
time schedule
-
Adopting as project and
goal monitoring system
-
Defining completion
percent of a project
-
Meeting decision
follow-up
-
Integration with
Inspection, Risk, Suggestion, Document,
FMEA, Action Notification and Training
modules
-
Opening/closing
approval
-
Drawing forth or
postdating deadlines that coincide with
holidays
-
Duty delegation
-
Web Service support to
open Action record from external
applications
RISK
MANAGEMENT
Support your experience with methodology
-
Managing OHS,
Environment, Information Security, Food
Safety, FMEA, Corporate and Process
risks
-
Easy adaptation to used
risk methodology
-
Creating and easily
monitoring risk analysis history
-
Defining and monitoring
measures upon risk assessment
-
Quick transfer of
current risk forms to the system
-
Create authorization
control over risk forms and prevent
unauthorized access
-
Asset Inventory
monitoring in Information Security
module
-
Creating Statement of
Applicability (SoA) in Information
Security module
-
Integration with CPA,
Action and Document module
-
Trend, risk
distribution and HeatMap analysis
charts
-
Determining risk based
or form based approval flow
SURVEY
MANAGEMENT
Design quickly, evaluate fast!
-
Preparing internal,
external, customer and supplier
surveys
-
Designing survey with
or without scores
-
Hide or show
participant identification
-
Publishing survey to
undefined users
-
Instant chart view of
results
-
Authorization based
result viewing
-
Defining survey removal
date
-
Defining question type
such as fixed alternative, sorting,
multiple choice, interrelated
questions
-
Integration with
Inspection, Training, CPA, Suggestion
modules
TRAINING
MANAGEMENT
Demand, monitor, measure effectiveness
-
Preparing and
monitoring training plans
-
Automatic creation of
training participation forms
-
Individual, department
and training based reporting and
instantly preparing staff training
cards
-
Planning required
trainings per position and conducting
GAP analysis according to
realization
-
Notifying participants
via e-mail
-
Demanding training
according to required approval flow
-
Evaluating efficiency
of the training
-
Integration with survey
module
-
Conducting improvement
tests before and after training
-
Web Service support for
external applications
CALIBRATION
MANAGEMENT
Your measurement devices are under
control
-
Monitoring jobs for
calibration and validation devices
-
Monitoring device
inventories
-
Instant access to
calibration report and history
-
Uploading external
calibration certificates and reports to
the system
-
Access to reports on
planned and past calibrations
-
Monitoring competency
documents of external calibration
companies
-
Opening periodical job
orders automatically
-
Defining unlimited
action types
-
Notifying persons
responsible for devices and actions via
e-mail
-
Monitoring action
costs
LEGISLATION
COMPLIANCE MANAGEMENT
A corporation abiding legislation and
laws
-
Monitoring Laws,
Legislation, Statutory Decrees and such
regulations
-
Defining all legal
documents and permits of the
corporation
-
Defining responsible
individuals for stages of permits and
documents, creating and monitoring jobs
automatically according to expiry
dates
-
Creating relevant activities according
to amended laws and legislation
-
Location based
tracking
-
Job monitoring and
directing with task assignment
function
-
Preparing present state
report for establishment, factory or
location
QDMS for quick, easy and reliable document management
-
Secure document control and quick approval mechanism
-
Documents that can be associated to each other
-
Quick search with easily classified and indexed documents
-
Controlled access to documents with authorization feature
-
Automatic distribution of documents and easy monitoring of read documents
-
Management of printed documents
-
E-mail notifications for approval, control, revision and publication phases
-
Creating master document list by the system automatically
-
Use of templates and standardization of documents
-
Dynamically association of documents with product, process and management systems
-
Monitoring manually filled and archived quality records
-
Document viewing without add-ons (HTML 5 Viewer)
Continuous improvement with smart customer satisfaction management
-
Management of all internal and external complaints
-
Recording, monitoring and reporting complaints in accordance with corporate procedures
-
Instantly monitoring actions regarding complaints. Notification of persons assigned with actions through the system
-
Notification of related staff and management in delayed jobs and reporting
-
Defining customer based report template and sending report to customer
-
Defining required flow and approval steps during complaint process
-
Prioritization according to risk analysis of the complain
-
Drawing reports and charts on compliant records through the system
-
Drawing reports and charts on compliant records through the system
-
Initiating corrective preventive actions (CPA) process from customer complaints process
-
Conducting root cause analyses
-
Categorizing and analyzing complaints
-
Evaluation of the efficiency before closing complaints
-
Sending survey to the customer on the complaint
-
Reporting compliant online times
-
Web Service support to open compliant record from outside sources
Record and efficiently manage nonconformities
-
Recording, monitoring and reporting corrective/preventive activities in accordance with corporate procedures
-
Instantly monitoring actions regarding corrective/preventive activities and automatic notification
-
Periodic notification to related staff and management in delayed jobs
-
Defining required flow and approval steps during CPA process
-
Defining notification, inspection and result report templates
-
Customer specific Global 8 Discipline (G8D) support
-
Integration with Inspection, Customer Complaint, FMEA, Event Notification and Risk Management Modules
-
Corporation specific transaction sources, nonconformity categories and root causes definition
-
Nonconformity Reports, Pareto Analysis and Charts
-
Monitoring Corrective/Preventive activities with different criteria such as management system and process
-
Activity evaluation regarding Corrective/Preventive activities before and after closing
-
Web Service support to open Corrective/Preventive activity record from outside sources
Don’t leave your findings on paper
-
Initiating solution process by opening CPA/Action for your findings
-
Monitoring action results for older inspections
-
Planning workload distribution for auditors
-
Site/store inspection with mobile devices
-
Defining inspection plans and viewing in time schedule
-
Creating dynamic questionnaires
-
Notifying inspectors and directors of the units being inspected before and after the inspection
-
Easily monitoring routine inspections and saving labor
-
Creating automatic inspection reports
-
Defining obligation to open CPA/Action depending on different types of findings
-
Comparing with scored/unscored inspection function
-
Planning checklist template inspection
-
Remote inspection
Assign tasks and QDMS will monitor
-
Planning all jobs to be monitored within the corporation
-
Defining periodic action
-
Assigning hidden action
-
Defining action categories
-
Showing actions in a time schedule
-
Adopting as project and goal monitoring system
-
Defining completion percent of a project
-
Meeting decision follow-up
-
Integration with Inspection, Risk, Suggestion, Document, FMEA, Action Notification and Training modules
-
Opening/closing approval
-
Drawing forth or postdating deadlines that coincide with holidays
-
Duty delegation
-
Web Service support to open Action record from external applications
Support your experience with methodology
-
Managing OHS, Environment, Information Security, Food Safety, FMEA, Corporate and Process risks
-
Easy adaptation to used risk methodology
-
Creating and easily monitoring risk analysis history
-
Defining and monitoring measures upon risk assessment
-
Quick transfer of current risk forms to the system
-
Create authorization control over risk forms and prevent unauthorized access
-
Asset Inventory monitoring in Information Security module
-
Creating Statement of Applicability (SoA) in Information Security module
-
Integration with CPA, Action and Document module
-
Trend, risk distribution and HeatMap analysis charts
-
Determining risk based or form based approval flow
Design quickly, evaluate fast!
-
Preparing internal, external, customer and supplier surveys
-
Designing survey with or without scores
-
Hide or show participant identification
-
Publishing survey to undefined users
-
Instant chart view of results
-
Authorization based result viewing
-
Defining survey removal date
-
Defining question type such as fixed alternative, sorting, multiple choice, interrelated questions
-
Integration with Inspection, Training, CPA, Suggestion modules
Demand, monitor, measure effectiveness
-
Preparing and monitoring training plans
-
Automatic creation of training participation forms
-
Individual, department and training based reporting and instantly preparing staff training cards
-
Planning required trainings per position and conducting GAP analysis according to realization
-
Notifying participants via e-mail
-
Demanding training according to required approval flow
-
Evaluating efficiency of the training
-
Integration with survey module
-
Conducting improvement tests before and after training
-
Web Service support for external applications
Your measurement devices are under control
-
Monitoring jobs for calibration and validation devices
-
Monitoring device inventories
-
Instant access to calibration report and history
-
Uploading external calibration certificates and reports to the system
-
Access to reports on planned and past calibrations
-
Monitoring competency documents of external calibration companies
-
Opening periodical job orders automatically
-
Defining unlimited action types
-
Notifying persons responsible for devices and actions via e-mail
-
Monitoring action costs
A corporation abiding legislation and laws
-
Monitoring Laws, Legislation, Statutory Decrees and such regulations
-
Defining all legal documents and permits of the corporation
-
Defining responsible individuals for stages of permits and documents, creating and monitoring jobs automatically according to expiry dates
-
Creating relevant activities according to amended laws and legislation
-
Location based tracking
-
Job monitoring and directing with task assignment function
-
Preparing present state report for establishment, factory or location